Invoicing
As with all aspects of TOPS, invoicing is fully integrated into all the business modules such as stock control and both order and sales processing.
Versatility
TOPS' invoicing facility is designed to be capable of all invoicing requirements and to be as accessible as possible at any stage of system operation. Invoices can be raised direct from order entry Delivery documents and invoice status can be set to print automatically for cash customers Room for free comments to be added between delivery and invoice stages Short-shipped items can be set to backorder or cancelled Audited amendment of delivery notes can be allowed prior to final invoicing according to customer requirements, including additions and price amendments Invoices can be printed and reprinted at any time according to any combination of search criteria such as delivery date/route, customer code or range of order numbers
Custom designed for each system
Styles of invoicing are often unique to each customer, particularly where a less versatile system (such as a standard off the shelf package) is being replaced with a Roe Computers system. Therefore it is important to make the invoices that our customers' own customers receive be as personal and professional as possible. Invoices formatted to customer requirements Delivery note/invoice procedures can be varied for each system Invoices can be batched according to the user's chosen method of operation for automatic posting to ledgers
Analysis and reports
A variety of auditing tools are available to detail invoice analysis to nominal ledger, VAT breakdown and sales margin analysis.