Nominal ledger
The nominal ledger requires special access permissions and comes with shortcuts, a full range of reports and versatile parameters.
Features
The nominal ledger offers plenty of features to make it just as powerful as the rest of TOPS. Full security encryption of all values in the nominal ledger to prevent unauthorised lookup using standard querying tools Opening balances can be entered onto ledger Create any number of bank accounts for the sales and purchasing programs Nominal code prefix system reduces operator keying and errors Closing nominal ledger at period end requires just one program to be run Forward posting is allowed and each ledger can have a different number of periods open Default purchase analysis account can be set up for each product/supplier combination Diarised journal facility runs in the background so audit trails are available at any time
Versatility
Parameters help to make the nominal ledger fit the company without any bespoke programming. Each nominal account can be set to keep different amounts of history Previous years' nominal ledger detail can be retained for reference Supports multicompany ledgers and keeps each file system separate The three ledgers can be closed at different times Nominal codes are logical and have sensible shortcuts Manual journals can be entered into the nominal ledger at any time
Automated processes
Being as TOPS is an all-encompassing business processing system, automated features are extensive because all modules are part of the same single system. Payroll runs and postings to sales or purchase ledgers update nominal ledger Each product group has a default nominal account with manual overwrite for sales analysis Nominal account validation is carried out automatically before any posting can occur Reversing journals are reversed automatically at period end Special accounts provide running totals of profit, loss and balance and provide an additional check on the integrity of the ledger
Custom designed for each system
Since TOPS is developed by inhouse programmers every aspect of the programming is open to new features. In addition, parameter controls help to make the existing programs are versatile as possible. Profit and balance sheet layout are designed by the user Each period's start and end dates are defined by the user
History and reporting
History can be kept for as long as hardware allows. Full tabular arrays of both budget and forecast figures are maintained by the system Reports are designed in full page format so that what is seen onscreen is what is printed out - no need to design in columns and rows Report editing can be via system editor or external word processing package Previous year's nominal ledger detail can be retained for reference Nominal history enquiry screen for past year's transactions Group system allows any account to be linked to any number of account groups for fast and effective searches involving figures, movements, periods and years Can store both budget and forecast figures per period for each account or group of accounts
Report details
Querying screens are of the same familiar layout as can be found throughout TOPS and as always, the power of effective querying is at operators' fingertips. Easy to use and understand report generator Report on any mix of budget, actual and forecast figures for present and past 2 years On-screen cheque reconciliation and theoretical bank balance reporting Automatic diarised journal entry Profit, loss, balance and management account reports Full departmental analysis Trial balance summaries and detailed reports