Purchase order processing
Since every sale in business involves some form of purchase, a versatile purchase order processing module is essential to any business.
Purchase Order production
Every system's purchase orders are created to display the information required by our customer in the layout that it needs. Can be fitted to existing stationery Includes suppliers' own part numbers
Automated Processes
Some items are sold in a variety of forms and can include many different components. TOPS' recipe structure system minimises the effort involved in reordering. Suggested reorder lists with optional automatic purchase order generation Stock locations updated when goods are received Items missing from orders are added to the backorder system Suppliers' price lists can be easily updated at any time, automatically updating sales price lists
Integration with other business modules
Purchase orders are often involved in sales and so their integration with the rest of the TOPS package is essential in a system that is designed to minimise work and reduce the potential for error. Each product supplied by each supplier has its own record automatically created on the first purchase which is maintained thereafter Stores a complete history of source, quantity and cost of purchases Supplier code is linked to sales code and recipes to make reordering straightforward Any given product can be supplied by more than one supplier, each with its own codes and prices Any product can be received into any depot Pseudo-EDI solution for transferring data
Reports and ledgers
As with all aspects of TOPS, analysis is versatile and many modules come as standard with the option of additional reports being written as required. Standard queries and reports include overdue items and stock received but not yet invoiced Value of order by due date analysis Goods received by due date reports